User Guide: Risk Register for Compliance Management Application
Welcome to the Risk Register of our Compliance Management application! This feature allows flexible Risk Register that allows you to easily catalog and rank threats and risks to your organization. This guide will walk you through the functionality and capabilities of the Risk Register module in detail.
- Overview of Risk Register
Identify and evaluate your risks from all threats that can potentially negatively impact your organizations. Assign ratings to whatever metrics you would like to use that can include impact, likelihood, criticality, exposure, and any others. These rating can be qualitative or quantitative, with a customizable scoring system.
Risk Register module accessible to Admin and Manager Roles.
- Creating a Risk Register – Risk Assessment Type
You can create and maintain multiple risk registers and associate them with the various types of assessments that you perform. When you create a Risk Register, it becomes the template for all assessments that have the same Assessment Type as the Register.
- Adding Risk Assessment Type
- Go to Content Manager
- Go to Risk Register
- Click on Add Type button
- It displayed the Add Risk Assessment Type pop up screen
- Add the Risk Assessment Type and Save.
- Editing Risk Assessment Type
- Go to Content Manager
- Go to Risk Register
- Select the list, it is displayed list of assessments
- Select edit icon
- It displayed Edit Risk Assessment pop up screen
- Edit the Risk Assessment Type and Save
- Deleting Risk Assessment Type
- Go to Content Manager
- Go to Risk Register
- Select the list, it is displayed list of assessments
- Select delete icon
- It displayed delete pop up screen
- After Click on ‘Yes’, Risk Assessment Type deleted
- Add Risk name in the Risk Assessment Type
- Go to Content Manager
- Go to Risk Register
- Select Risk Assessment from List
- Select Add Risk
- Enter Risk name, Likelihood and Impact
- Click on Save.
Overall Risk Score is the Average of Risk Score from the Risks.
- Add Column in the Risk Assessment Type
The Risk Register table by default will have four columns: Risk Name, Likelihood, Impact, and Risk Score. The columns can be renamed, and additional columns may also be added. Click on the column header to change its characteristics. In addition to the name, you can adjust the column’s data type and identify its report template placeholder (this will be needed to include a column in reports). Click on Add Column to insert a new column into the table.
Column Data Types
- Text – Free text, the field will accept any type of text input
- Custom Response – You create a multiple-choice selection for the field. Each selection can have a numerical value associated with it (weight) to be used in calculation if desired
- Calculation – Use this data type to display a value based on a calculation using the values of other columns (example – multiplying a likelihood column value times animpact column value).
- Number – The field will accept a numerical value.
- Map to Question – This column type collects data from a question in the assessment. Each Risk can be mapped to a particular assessment survey question and receive value based on that question’s weight and response compliance.
- Deleting Columns in the Risk Assessment Type
If you want to delete one of the default columns or one that you have added, click on the column name and in the popup window that appears, click the Delete button. Click yes in the confirmation window.
- Moving Columns in the Risk Assessment Type
If you want to change the order of the columns, use the Move Columns button. After clicking this button, you will see a popup window with a list of your columns. Drag and drop the column names to reorder them and click the Save button once you have them in your preferred order.
- Bulk upload of Risk Register
You can build or edit a risk register from an Excel spreadsheet. Upload and Download buttons Use these buttons located in the upper right corner of the page to download a template or upload your data into the Risk Register. Bulk Uploading new data into the Risk Register – Click the download button (cloud with the downward pointing arrow) and select Upload New Data in the popup window that appears. An Excel spreadsheet file will be downloaded to your device. Fill in the spreadsheet with your risk data. If a cell has a dropdown selector, you must select from that dropdown. Once your spreadsheet is complete, click the upload button (cloud with the upward pointing arrow). In the popup window that appears, select Upload New Data, and then click the Select File button. In the file explorer window that appears, select your file, and then click the Upload button.
- Mass edit the Risk Register
Click the download button (downward pointing arrow) and select Edit Existing Data in the popup window that appears. An Excel spreadsheet file will be downloaded to your device. Edit the data in the spreadsheet as needed. If a cell has a dropdown selector, you must select from that dropdown. Once your spreadsheet is complete, click the upload button (upward pointing arrow). In the popup window that appears, select Upload Existing Data, and then click the Select File button. In the file explorer window that appears, select your file, and then click the Upload button.
- Adding Risk Register in the Assessment
When creating a new Assessment, click on the Risk Assessment drop-down menu. Select the appropriate Risk Register from that list. The user that performs the assessment, will see a tab labeled with the Risk Register’s Risk Assessment type.The user clicks that tab to access the Risk Register. They can click on an item to edit its value, or they can click the Add Risk button to add additional risks to the register. Note, risks added to the register through an assessment, do not affect the Risk Register template found in the Content Manager.
- Language Options for Risk Register module
To cater to diverse user needs, the Risk Register supports multiple languages. You can select your preferred language from the dropdown menu located at the top of the screen. This ensures that your reports are accessible and understandable across global teams.
- Report Placeholders
When a new column is added, it will already have a value for the report placeholder. When creating a custom report template, this placeholder will pull the data from this column in the risk register into your report.
- Risk Register questionnaires
- How to open Risk Register module?
Risk Register screen can be accessed from the Content Manager menu
- How to Add Risk Assessment type?
- Go to Content Manager
- Go to Risk Register
- Click on Add Type button
- It displayed the Add Risk Assessment Type pop up screen
- Add the Risk Assessment Type and Save.
- How to edit the Risk Assessment Type?
- Go to Content Manager
- Go to Risk Register
- Select the list, it is displayed list of assessments
- Select edit icon
- It displayed Edit Risk Assessment pop up screen
- Edit the Risk Assessment Type and Save
- How to delete the Risk Assessment Type?
- Go to Content Manager
- Go to Risk Register
- Select the list, it is displayed list of assessments
- Select delete icon
- It displayed delete pop up screen
- After Click on ‘Yes’, Risk Assessment Type deleted
- How Add Risk in the Risk Assessment Type?
- Go to Content Manager
- Go to Risk Register
- Select Risk Assessment from List
- Select Add Risk
- Enter Risk name, Likelihood and Impact
- Click on Save.
- How to add Column in the Risk Assessment Type?
- Go to Content Manager
- Go to Risk Register
- Select Risk Assessment from List
- Select Add Column
- On the Add column pop up select the column
- Click on Save and selected Column is added to Risk Assessment Type.
- How to delete the columns in the Risk Assessment Type?
- Go to Content Manager
- Go to Risk Register
- Select the Risk Assessment Type from the list
- Click on the Column header to delete
- On the pop up, click on Delete button
- Column will be deleted.
- How to move the columns in the Risk Assessment Type?
- Go to Content Manager
- Go to Risk Register
- Select the Risk Assessment Type from the list
- Click on the Move Columns button
- Drag and Drop columns header
- Click on Save.
- How to upload Risk names using sheet?
- Go to Content Manager
- Go to Risk Register
- Click on Download data and Select ‘Upload New Data’
- Add the Risk name details and upload the sheet.
- How to upload Edit existing data of Risk names using sheet?
- Go to Content Manager
- Go to Risk Register
- Click on Download data and Select ‘Edit Existing Data’
- Add the Risk name details and upload the sheet.
- Can we save and run the filters?
Yes, using filter options we can run and save the filters. Saved filters are reused for future use.
- How to Hide the columns to user roles?
- Go to Content Manager
- Go to Risk Register
- Select the Risk Assessment Type from the list
- Click on the column header
- On the Add Column, select the Hide column check box and select the roles
- Click on Save
- How to we are using Risk Assessments into assessments?
- Create the Assessment
- After creating Go to Assessment Details
- It shows the risk assessments name