Settings Module in Risk Assessment Application

User Guide: Settings Module in Risk Assessment Application

Welcome to the Settings Module of our Risk Assessment application! This feature allows users to change anything on the application. This guide will walk you through the functionality and capabilities of the Settings module in detail.

1. Overview of Email Settings Module:

This section is used to configure the SMTP (Simple Mail Transfer Protocol) settings required to send system-generated emails to users. These emails could include notifications, task assignments, risk updates, or other alerts triggered by user actions.

1. Language Options for Email Settings module

Upon selecting a language in the Risk Assessment application, the Email Settings module should display its content in the chosen language.

1. Settings Module questionnaires:
2. How to open Email settings module?

• Settings module accessed from below navigation
• Navigate to Main Menu
• Select settings module
• When user click on settings module sub module should be displayed on the page.
• Click on Email settings sub module data should be displayed on the page.

1. What is Email Settings page in settings module Risk Assessment product?

• The Email Settings page in the Risk Assessment product’s Settings module allows administrators to configure how the system sends email notifications to users. This includes emails related to user actions such as risk updates, task assignments, reminders, and alerts. Correct configuration ensures that users receive timely and automated communication from the system.
• Purpose of Email settings page in Risk assessment product:

 To define and manage the SMTP (Simple Mail Transfer Protocol) configuration.

 To ensure that system-generated emails are sent successfully.

 To allow use of either Risk Watch’s default mail server or a custom organizational mail server.

1. What are the fields available on the Email Settings page?

• In Email settings page we have below fields:
• Email: Sender email address used in outgoing messages.
• Username: Login name for the email server (usually same as the email address).
• Password: Password to authenticate with the email server (hidden/masked).
• Host Name: SMTP server address (e.g., smtp.office365.com).
• Port Number: Port used for SMTP communication (e.g., 587 for TLS).
• Protocol: Email sending protocol (e.g., SMTP, SMTPS).
• Allow SMTP Authentication: Checkbox to enable/disable SMTP authentication.

• If the above fields are configured correctly, all system-generated emails based on templates will be sent to users successfully.
• When the user clicks the "Test" button on the Email Settings page:
• If a "Test email sent successfully" message is displayed, it means the email configuration is valid, and notifications will be delivered.
• If an error message appears, it indicates that the email settings are invalid, and no email notifications will be sent from the application.